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Logistics

FAQs for Virtual Classes

Q: How Should I Prepare For a Virtual SEA Course?

A: It is strongly recommended that students log on to the class at least 15 minutes early on the first day of class to get signed in, ensure your microphone and video work, as well as, download any software you might need to enter into the class meeting.  The instructor will be available 30 minutes prior to the start of class on the first day of each class to help students get logged on.

 

Q: How will I log into the class?

A:  An email will be sent out on the Tuesday before your student’s class is to begin with all the information you will need to log on.  This will include: 1.  a link to sign onto the class for the week. 2. Any other links needed to download software (for select classes only) 3. Contact email addresses for the instructor if you are having difficulty getting on the morning of the class.

 

Q: What if I want the instructor to use a different email address to send the class link invitation than the one I used to sign my child up? For example:  I want my child’s email to be used, not mine.   

A: Send the preferred email address you would like the instructor to use when sharing information, documents and the linked invitation.

 

Q: What should I do if I am having sound or video issues?

A:  Use the call-in option that is in the email class details, below the link to log on.  At the end of class or during the break, reach out and see if the instructor can help you fix the issue.  You can also send us an email at SEA@UMBC.EDU and we will do what we can to support you.

 

Q: Do you have tips to help me if there are technical issues?

A: YES-

1) Close other programs and windows on your device, not only to avoid distraction, but to assure best signal processing.

(2) Connecting directly to your router/modem via ethernet cable assures the best and smoothest audio and video quality (Wifi often causes signal compression, dropouts, and video hesitation, especially if other users are on the same node).

(3) Set up your work space beforehand in a quiet location without excess light from behind (like a window).

(4) Pre-test your camera and mic.

(5) Mute your mic when not talking so background noise doesn’t interrupt the instructor or other students.

 

Q:  What if I have other questions?  

A: Please contact SEA@UMBC.EDU if you have any additional questions or concerns.

Absences or Lateness
If you know in advance that the participant will be absent or will be late, on any of the scheduled days, please inform the instructor or student assistant. Please call the SEA Office at SEA@UMBC.EDU  if you are running late or have an unplanned absence (e.g. sick).

Registration & Payment
Registration and payment can be done on-line through the SEA website, or a printable version can be downloaded and mailed-in to the SEA office. All forms and pertinent information about registration dates and deadlines, payment options, cancellation, refunds and wait list policies, can be found at Register and Pay.

Permission to photograph, take quotes and/or video
By registering a participant for the Summer Enrichment Academy, UMBC is authorized to take photographs, quotes and videos of participants during activities which may be used to advance the interests of the Summer Enrichment Academy or UMBC, unless the opt-out choice is selected.

Waiver of Liability and Hold Harmless Agreement
Parents or Guardians will be required to agree to the “Waiver of Liability and Hold Harmless Agreement” for each minor participant’s registration. Participants aged 18 and above will be required to agree to the “Waiver of Liability and Hold Harmless Agreement” for themselves.

 

The items below may no longer be applicable because all of our courses have gone online.

Field Trips
Some courses go on a field trip. There will be no extra charge for a field trip if it is part of an academy. .

Location of Academies
All summer camps will be located on UMBC campus. You will be notified which building and room the academy you register for will be in. Campus maps and directions, can be found under Transportation here on our website.

Materials Needed for Academies
All materials that may be used in an academy are included in the price of the academy, and there will not be an extra charge. If participants bring their own laptops or other personal items with them, the participant is solely responsible for it and agrees not to hold UMBC liable for loss or damage of their property.

Lunches and Snacks
Participants will be given sufficient breaks including lunch from 12:00 to 1:00 p.m. daily. Lunch is NOT provided. Most bring their own lunch. They will be eating in the Commons, which is a small food court, where they may purchase lunch. Cash only vending machines for drinks and snacks are available. No refrigerators.

Outside Visitors
Participants attending academies will not be allowed to bring a visitor with them or meet with someone during the lunch break from 12:00 to 1:00 p.m.

SEA Final Presentations
Some academies will culminate with a presentation on the last day to an audience of friends and family. These presentations will be timed so that they are at the end of the day, and any participant whose parent/guardian attends, and is approved for designated pickup, can leave immediately after with the participant. You will be notified two weeks prior to the academy of the time and location for the presentation. Parking on Lot 22 will be available at no charge for these events. You can SEA the location of Lot 22 on the campus parking map under Transportation.

Illness or Medical Emergency
We will use the Emergency Contact telephone numbers to call and/or text, in the event that the participant develops an illness that requires them to be sent home, or if there is a medical emergency. Please refer to (4.) of the “SEA Waiver of Liability and Hold Harmless Agreement”. If your child has a specific condition that we should know about, please bring a note explaining the condition on the first day of class.

Medications
The SEA faculty or staff will not assist a participant with, or prevent a participant from, self-administering prescription or non-prescription medication. Additionally, the SEA faculty or staff will not be responsible for coordinating medication times of a participant. Please refer to (3.) of the “SEA Waiver of Liability and Hold Harmless Agreement”.

UMBC Campus Emergency
The SEA office will use the Emergency Contact emails and phone numbers on the registration form to communicate with you in the event of a campus or weather emergency. If you are a UMBC faculty, staff or alumni, the e2campus is in place to create an emergency alert system using your email. Emergency alerts can also be seen on the homepage of www.umbc.edu. The UMBC Emergency Weather number is 410-455-6789.

Student Behavior
Participants will be expected to conduct themselves in a manner that allows for a learning environment free from harassment, discrimination and disruption. If it is determined by SEA faculty and staff that a participant is exhibiting disrespectful classroom behavior, he/she could be dismissed from the academy without refund.

Cell Phones
Participants will be required to turn off their personal communication devices during the day and all devices should be put away. If a parent/guardian needs to reach the participant at any time, he/she should call or email the SEA office at 410-455-8607, SEA@umbc.edu and the participant will be given a message or a phone will be made available.

Drop-Off & Pick-Up
Drivers should make every effort to drop-off and pick-up their child/children/students on time. All of the academies are located on campus in close proximity to each other. The drop off and pick area is located at the end of Hilltop Road at the Performing Arts and Humanities Building (PAHB) Circle. It will be at the same place every day for all academies. Refer to drop off map.

Each day of the scheduled academy, the drop-off time will be between 15 minutes prior and up to the start of class time. Please make every effort to arrive on time so that the class does not have to wait for you. During these scheduled times, UMBC undergraduate assistants are available to check-in participants, supervise and escort them to and from the academy locations.  Pick-up occurs from the end of class time through 15 minutes after the end of class. There is no before of aftercare. Students can wait inside or outside the Performing Arts and Humanities Building, but they will not be supervised after designated pick-up times.

If needed, paid parking will be available on Lot 22 or any “A” designated parking place on campus.

Participants Driving Their Own Car
Participants who drive must give themselves enough time to park and walk to the location of their academy before the 9:00 a.m. start time. Participants will not be permitted, at any time, to transport other academy participants without prior approval.

Participants who drive will be committed to stay on campus for the full amount of time of the academy(s) that they are attending. The only exceptions would be either a campus or weather emergency, an illness or emergency directly related to the driver or an approved passenger. Parent/Guardian agree to assume all risk and liability for the operation of the personal vehicle and for any passengers.

Participants Utilizing Mass Transportation
Participants who may be utilizing mass transportation to get to and from the academy during the week must inform the SEA office two weeks prior to the start of their academy. We will send you a map with closest bus location and walking directions to location of classroom. The SEA faculty and staff will have a list of each participant utilizing mass transportation to get to the academy, and will monitor attendance daily. In all instances, the participant and his/her Parent/Guardian agree to assume all risk and liability of utilizing mass transportation to get to campus.

Special Accommodations
UMBC is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. Requests for disability accommodations should be made in advance of registering for participation in the Summer Enrichment Academy. To request disability accommodations, contact the SEA office at 410-455-8607, or email at sea@umbc.edu.